1. You, or someone you appoint, will be regarded as the Temporary Responsible Person on the day. This means you will be expected to know
2. You will need to set out the Hall as you want for the event, bearing in mind the conditions for use, and you may need to arrange some help with this. Please ensure that any equipment you bring in to the Hall meets all relevant safety standards.
3. You should read and understand the conditions and terms of the hiring arrangement.
You are welcome to use the main kitchen, which has a large commercial gas cooker (instructions available in kitchen) as well as a smaller electric domestic one . We expect you to follow the hygiene guidelines given in the notices on the wall, and to have at least one appropriately certified member in your group.
90 covers of
non-matching crockery and cutlery are available in the hall. If you require matching china, cutlery and glasses (up to 120 covers) these
can be hired directly from Jubilee Hall. Please contact Bookings Secretary for
If you are thinking of decorations for the table, please remember that personal decorations are restricted to flowers and balloons. We cannot allow candles - only night lights if they are in approved glass holders.
Please note that the Jubilee Hall does not supply: Kitchen knives, scissors, chopping boards, food preparation machines i.e. food processors/mixers, tea towels, or hand towels.
If you are catering for a large event and notice that the supply of hot water from the taps is failing, there is an immersion heater boost switch on the wall to the right of the door from the kitchen into the lobby. This will turn on the immersion heater for a set period of time and then automatically switch off.
There is an excellent 'fast cycle' dishwasher in the main kitchen with baskets for plates and glasses. Please follow the instructions carefully and ensure that you drain out the machine when you are finished.
The designated Premises Supervisor for serving alcohol is Graham Flight. If you wish to have a bar at your event, you MUST discuss this with Graham. He will then either agree to run the bar for you, or in certain circumstances, he may authorise you to run the bar yourself under his personal licence. Please contact Graham by phone on 07970 857471 or email at firstname.lastname@example.org
You will need to set out the chairs making sure that there is an adequate gangway down the middle of the seating area and at each side (at least one yard ie the width of two chairs), and put the chairs away afterwards. You'll need help with this.
Should you need more than 112 chairs, additional seating is available. please contact the Booking Secretary for more details.
Music must be finished by 12 midnight.
Any scenery you use should be fireproof.
If you plan to use a smoke machine, please contact the Booking Secretary regarding the settings of the Fire Alarm system.
You will need to ensure that the music and dancing finishes by midnight.
If you have a DJ style presentation, we recommend that you arrange public liability insurance
Any equipment used (as mentioned above) must be PAT tested if appropriate
You are responsible for the behaviour of people who attend the event, either as helpers or as guests. That includes ensuring that
If there is a sit down audience, please make sure that an announcement is made of the safety evacuation procedures.
You are responsible for leaving the Hall clean and tidy, ready for the next user (brooms, mops, etc can be found under the stage).
Please ensure that guests leave quietly, respecting our neighbours.
Report any failure of equipment, and any accidents (including any damage to the Hall) via email@example.com
Please ensure that the doors are all locked properly when you leave.